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Ohio Requirements:

Application for Child Placement: ODHS 1691

Birth Certificate of applicant(s)

Marriage license of prospective petitioner and spouse, if married

Divorce Decree, of any prior marriage, for prospective petitioner and spouse or unmarried petitioner

Adoptive Applicant Financial Statement: ODHS 1681

Medical Statement for Foster Care/Adoptive Applicant and all Household members: ODHS 1653

Safety Audit: ODHS 1348

Fire Inspection Report: ODHS 1200

Ohio Adoption Photo Listing Waiver: ODHS 1614

Proof of applicant(s) and adult members of household have lived in Ohio during entire previous five years (including, but not limited to, tax records, rent or mortgage payment receipts).

Child Abuse Registry Check

Fingerprints - (note: Additional fingerprinting is required by INS)

  • a. Civilian Identification fingerprint form - one per adult member of household who has lived in Ohio during entire five year period preceding application.
  • b. FD-258 fingerprints of applicant - (1 per adult member of household who has lived outside of Ohio at anytime during the last five years.
  • c. Applicants who do not presently live in Ohio may need to complete other criminal record checks to satisfy the requirements of their own state. The social worker will know of these requirements.

Assessment for Child Placement: ODHS 1673

Application for Adoption Services: ODHS 1652 written request from a personal reference state of each individual identified or such purpose by the applicant. (Homestudy agency will request these.)

Four personal references

Favorable homestudy

Dossier Requirements

The documents listed below are submitted to the Chinese Center for Adoption Affairs (CCAA) as your dossier.

Please do not start collecting these documents until you receive your GWCA Adoption Manual.
GWCA has sample forms in the packet to help you fill them out correctly.  Also, some documents will require up to four levels of endorsements.  This is explained after the list of items.  (All items required for your home study are separate from this list.)
  1. Six (6) family life photographs - you and your home (do not include pets in your photographs nor people who will not be residing in the home permanently)
  2. Letter to the CCAA to request the adoption (do not use a form letter)
  3. Home Study (if you are single, an Acceptance of Guardianship Statement attached to the Home Study)
  4. Birth Certificate(s) from State Bureau of Vital Statistics
  5. Marriage Certificate or Statement of Single Status
  6. Divorce Decree, if divorced and not remarried
  7. Health Examination Certificate, one for each person in the household
  8. Financial Statement
  9. Employer Letter(s) or CPA Statement if self-employed.  If one spouse is a stay-at-home parent, you need a letter stating thus
  10. Local Police or Sheriff Criminal History Check
  11. Approval Notice from INS (Form I-171H)
  12. Photocopy of Signature/Photo page of passport(s)
  13. Special Power of Attorney, if only one parent is traveling to China
  14. Statement of Unemployment, if unemployed
  15. Statement of Retirement, if retired

The following applies to all documents listed in bold above (#2, 3, 4, 5, 6, 7, 8, 9, 10, 11, and 13).  In the State of Ohio:

  • First, these documents must be notarized by a current notary and they must remain current until the finalization of your adoption in China.
  • Second, the notary must then be verified at the County Clerk of Courts in the county in which the notary is registered. 
  • Third, the documents must then be certified by the Secretary of State from the state the document originated.  Please note that they Ohio Secretary of State website refers to this as authentication of documents.  If the documents are being mailed, please use the addresses below:

Over Night Mail
Ohio Secretary of State Elections Division
Borden Building  
180 E. Broad St., 15th fl.
Columbus, OH 43216                                       

Regular Mail
Ohio Secretary of State Elections Division
P..O. Box 2828
Columbus, OH 43215

Walk in service:
Any amount of documents
Ohio Secretary of State Elections Division
Borden Building
180 E. Broad St., 15th fl
Columbus, OH 43215


Five documents or less
Ohio Secretary of State Customer Service
Rhodes State Office Tower
 30 E. Broad St., Level B1
 Columbus, OH 43215 

  • Fourth and last, these documents must be authenticated by the appropriate Chinese Consulate.

Specific instructions are given for this procedure in the Adoption Guide which will be in your packet.

Ohio Laws

Timesaver for county certification and State authentication:

Initially, you have collected all of your documents and had them notorized. The next step would be to have the notary license verified at the county where the notary is registered . Then you go to the Secretary of State to have the notary certified for the state of Ohio.

The Ohio Secretary of State website explains that:

"Note: If an attorney notary notarized the document, the document may then be submitted to the secretary of state without further authentication."

In Ohio - Attorneys are Notary for life and are registered at the Secretary of State's office.  If you know of an attorney that can notarize the documents then you are not required to have the notary license verified. Your documents can go directly to the the secretary of state for certification.  However I would call the Secretary of State to see if your attorney is able to do this in Ohio.

The documents listed below are submitted to the Chinese Center for Adoption Affairs (CCAA) as your dossier.

Please do not start collecting these documents until you receive your GWCA Adoption Manual.
GWCA has sample forms in the packet to help you fill them out correctly.  Also, some documents will require up to four levels of endorsements.  This is explained after the list of items.  (All items required for your home study are separate from this list.)
  1. Six (6) family life photographs - you and your home (do not include pets in your photographs nor people who will not be residing in the home permanently)
  2. Letter to the CCAA to request the adoption (do not use a form letter)
  3. Home Study (if you are single, an Acceptance of Guardianship Statement attached to the Home Study)
  4. Birth Certificate(s) from State Bureau of Vital Statistics
  5. Marriage Certificate or Statement of Single Status
  6. Divorce Decree, if divorced and not remarried
  7. Health Examination Certificate, one for each person in the household
  8. Financial Statement
  9. Employer Letter(s) or CPA Statement if self-employed.  If one spouse is a stay-at-home parent, you need a letter stating thus
  10. Local Police or Sheriff Criminal History Check
  11. Approval Notice from INS (Form I-171H)
  12. Photocopy of Signature/Photo page of passport(s)
  13. Special Power of Attorney, if only one parent is traveling to China
  14. Statement of Unemployment, if unemployed
  15. Statement of Retirement, if retired

The following applies to all documents listed in bold above (#2, 3, 4, 5, 6, 7, 8, 9, 10, 11, and 13).  In the State of Ohio:

  • First, these documents must be notarized by a current notary and they must remain current until the finalization of your adoption in China.
  • Second, the notary must then be verified at the County Clerk of Courts in the county in which the notary is registered. 
  • Third, the documents must then be certified by the Secretary of State from the state the document originated.  Please note that they Ohio Secretary of State website refers to this as authentication of documents.  If the documents are being mailed, please use the addresses below:

Over Night Mail
Ohio Secretary of State Elections Division
Borden Building  
180 E. Broad St., 15th fl.
Columbus, OH 43216                                       

Regular Mail
Ohio Secretary of State Elections Division
P..O. Box 2828
Columbus, OH 43215

Walk in service:
Any amount of documents
Ohio Secretary of State Elections Division
Borden Building
180 E. Broad St., 15th fl
Columbus, OH 43215


Five documents or less
Ohio Secretary of State Customer Service
Rhodes State Office Tower
 30 E. Broad St., Level B1
 Columbus, OH 43215 

  • Fourth and last, these documents must be authenticated by the appropriate Chinese Consulate.

Specific instructions are given for this procedure in the Adoption Guide which will be in your packet.

Ohio Laws

Timesaver for county certification and State authentication:

Initially, you have collected all of your documents and had them notorized. The next step would be to have the notary license verified at the county where the notary is registered . Then you go to the Secretary of State to have the notary certified for the state of Ohio.

The Ohio Secretary of State website explains that:

"Note: If an attorney notary notarized the document, the document may then be submitted to the secretary of state without further authentication."

In Ohio - Attorneys are Notary for life and are registered at the Secretary of State's office.  If you know of an attorney that can notarize the documents then you are not required to have the notary license verified. Your documents can go directly to the the secretary of state for certification.  However I would call the Secretary of State to see if your attorney is able to do this in Ohio.

Coming Soon: Register your adoptive family.
 
Share your experience with other Ohioans who have adopted Chinese children through GWCA and with those people who are interested in adopting.